Qualtrics

Overview

Qualtrics is the current free web-based survey research tool offered free to students, faculty and staff, and will transition to a cost-sharing program. 

Starting in 2026, faculty and staff participating in the cost-sharing program can use Qualtrics for survey research and administrative use where alternative tools are not sufficient to meet the unit's needs.

Qualtrics may be used for survey research and administrative use where alternative tools are not sufficient to meet the unit's needs. 

If unit's wish to continue using Qualtrics they must opt in to the cost sharing program by May 1, 2025. 

For more information about UGA's current Qualtrics offerings , visit https://eits.uga.edu/web_and_applications/qualtrics/. 

Purchasing Options

Qualtrics will transition to a cost-sharing program where the University will cover 50% of the Qualtrics usage costs, while departments, schools, and colleges will be responsible for the remaining 50%, allocated according to their employees' continued use of Qualtrics.

The exact usage costs will vary each year, but for the first year, it is anticipated to be $0.125 per response. University schools, colleges, and administrative units will be charged in June 2026 for their use of Qualtrics during the second half of fiscal year 2026. Going forward, charges will be billed in late spring for usage during the given fiscal year. In example, for fiscal year 2027, units will receive their bill in late spring of 2027, thus enabling payment with end-of-year funds.

Project Details

All current faculty and staff account holders will continue to have access to Qualtrics through December 2025, but only departments participating in the cost-sharing program will retain access in January 2026. Departments that wish to pay for continued use of Qualtrics were asked to opt in by May 1, 2025. 

A clean-up of Qualtrics accounts will be conducted over the summer of 2025 to prepare for the cost-sharing program. EITS will work with designated unit contacts to support the transition and participants will receive guidance to clean up existing surveys and reduce adminsitrative overhead. 

In late December 2025, access to Qualtrics will require UGA Single Sign-On. Employess in units that did not opt in will lose access to Qualtrics after December 2025. 

Users whose units did not opt in to the cost sharing program will receive instructions on archiving data and transitioning to other tools, such as QuestionPro or those listed here: https://eits.uga.edu/about/initiatives/survey_tool/alt_tools/. 

Students will continue to use Qualtrics through the end of the Summer 2025 semester.