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Project Status

Tentative Timeline

A tentative timeline proposed by EITS outlines the Milestones and Timeframe Activities which UGA plans to incorporate in evaluating, procuring, and implementing a new survey research tool from April 2024 to August 2025.

If you have any questions about the procurement processs, please contact Mokabbir Sarkar.


Milestone Date and Name

April 12,2024

Qualtrics Evaluation Announced

July 31, 2024

Provide RFP Updates and Transition Information

September 2024

Provide additional RFP adn Transition Updates

Mid-Fall 2024*

New Enterprise Survey Tool Announced

August 1, 2025

UGA Qualtrics Decommission

Timeframe Activities and Goals

April - May 2024

RFP Committee formed, RFP Planning and development

June-July 2024

RFP released, Vendors Submit Proposal

Aug - Sept 2024*

Vendor evaluation and selection, negotiation and procurement

Oct - Dec 2024*

New tool selected, Technical implementation by EITS

Jan - Aug 1, 2025

Campus rollout (Detailed plans to follow)

* = Tentative, pending timely completion RFP, vendor, and procurement tasks


Status Update as of October 9, 2024

Throughout September 2024, the evaluation and advisory committee members participated in vendor-led demonstrations and completed the technical evaluation. From here, UGA Procurement is leading the negotiation phase, which will enable final supplier selection and awarding. EITS plans to share an update on the outcome of the RFP process and the name of the next enterprise survey vendor in November 2024, pending any procurement challenges.

The next update will be provided in November 2024.

 

Status update as of September 9, 2024:

The Request for Proposal (RFP) closed in August 2024. An evaluation committee, led by the University Council IT Committee Chair and comprised of faculty, administrators, and staff, will evaluate proposals in September 2024. An advisory committee, with members from the research, teaching, school/college, and service areas of the university, will join the evaluation committee in attending vendor-led demonstrations throughout September 2024 and will provide recommendations for vendor selection. EITS plans to share an update on the outcome of the RFP process and the name of the next enterprise survey vendor in mid-fall of 2024, pending any procurement challenges.

The next update will be provided in October 2024.

 

Status as of July 31, 2024

The Request for Proposal (RFP) for UGA’s next enterprise survey research tool was released during the summer of 2024. Throughout the fall of 2024, UGA Procurement will coordinate an evaluation of proposals from qualified vendors. Current plans are to share an update on the outcome of the RFP process and the name of the next enterprise survey vendor in mid-fall of 2024, pending any procurement challenges.

The next update will be provided in September 2024.